For an office relocation of 50 or more employees, you should budget a total of roughly €15,000 to €60,000, depending on the scale, distance, and complexity of the move. The biggest cost drivers are the amount of furniture and equipment, the number of moving days, and the extent of additional services such as disassembly, storage, and IT support. In this article, we answer the most frequently asked questions about putting together a realistic moving budget for corporate relocations.

Which cost items determine the budget for an office relocation?

The budget for an office relocation is determined by a combination of direct moving costs, additional services, and internal organizational costs. The largest items are transport and manpower, disassembly and assembly of furniture, temporary storage, IT migration, and the fit-out of the new location. Together, these items form the foundation of any realistic moving budget.

For a relocation of 50 or more employees, this typically involves a multi-day process with multiple moving trucks and a team of specialists. The main cost items at a glance:

Transport and staff: the daily rate for moving trucks including drivers and movers is often the largest item
Disassembly and assembly: workstations, cabinets, meeting tables, and partition walls need to be professionally dismantled and rebuilt
Packing materials: boxes, moving crates, and protective materials for equipment and archives
Storage: if the new location is not immediately available, temporary storage costs are unavoidable
IT support and cabling: relocating and reconnecting servers, workstations, and network equipment
Handyman services: screwing, hanging, connecting, and making the new workplace ready for use
Move management: project coordination by an external or internal move manager

Those who factor sustainability into their decision-making — which for facility managers in 2026 is increasingly a requirement under CSRD regulations — can also expect costs for a furniture passport or circular processing of surplus furniture. This may seem like an extra expense, but it also provides insight into what can be reused and what needs to be disposed of.

How much does an office relocation of 50+ employees cost on average?

An office relocation for 50 or more employees costs on average between €20,000 and €50,000 for a domestic move with an average volume of furniture and equipment. For larger organizations, complex locations, or additional services such as storage or IT migration, the total can rise to €60,000 or more.

The wide range has a clear cause: no two office relocations are the same. The key pricing factors include:

The number of workstations and the amount of inventory: more employees means more furniture, more equipment, and more moving days
Distance between locations: a move within Rotterdam differs greatly from a move from Rotterdam to Amsterdam
Accessibility of the buildings: moving lifts, narrow staircases, or limited loading space significantly increase costs
Timing of the move: moving on weekends or outside office hours is more expensive, but prevents loss of productivity
Level of service: a turnkey approach where everything is arranged is more expensive than transport only

As a rule of thumb, you can estimate €300 to €600 per workstation for a full office relocation including disassembly, transport, and assembly. This provides an initial indication, but a detailed quote based on an on-site survey always gives a more reliable picture.

What are the hidden costs of an office relocation that catch organizations off guard?

The hidden costs of an office relocation are often the items not included in the initial quote but that still end up increasing the bill. Think of productivity loss due to downtime, double rent costs, restoration work at the old premises, and unforeseen IT issues. These costs are consistently underestimated.

The most common surprises for organizations planning an office relocation:

Productivity loss: employees who are not fully operational during and after the move indirectly cost money
Double rent or mortgage: if the handover of the new location is delayed, you temporarily pay for two premises
Restoration and handover of the old premises: painting, floor repairs, and the removal of fixed installations are often required upon handover
IT downtime and repair costs: servers that don’t work immediately or networks that need to be reconfigured
Modifications to the new premises: additional power outlets, different layouts, or adjustments to partition walls
Surplus furniture: what cannot be taken along must be disposed of, and that costs money unless it is reused circularly

Good preparation and a detailed moving checklist prevent most of these surprises. Those who inventory in advance what is being moved, what is being discarded, and what needs to be temporarily stored will have a far more realistic picture of the total costs.

How do you smartly divide the moving budget across the different phases?

A smart moving budget is divided into three phases: preparation, execution, and aftercare. By planning the budget per phase, you avoid being confronted with unexpected costs halfway through the project. Roughly estimate 20% for the preparation phase, 60% for execution, and 20% as a buffer for aftercare and unforeseen costs.

Preparation (approximately 20% of the budget)

In the preparation phase, you invest in inventory, project coordination, and communication. Think of hiring a move manager, conducting an on-site survey, informing employees, and arranging any permits for parking spaces or moving lifts. The costs for a moving lift are also typically included here.

Execution (approximately 60% of the budget)

The largest portion of the budget goes toward the actual move: transport, manpower, disassembly and assembly, packing materials, and IT support. This is also the phase in which temporary storage becomes relevant if there is a gap between the handover of the new premises and the release of the old ones. Temporary storage of inventory can then be a smart interim solution.

Aftercare and buffer (approximately 20% of the budget)

Always reserve a buffer of at least 10 to 15% for unforeseen costs. The remainder of this portion is used for aftercare: minor adjustments to the new workplace, handyman services for hanging and connecting, and any restoration work. Organizations that skip this portion regularly get stuck in the final phase of the move.

When does it pay to hire a professional moving company?

A professional moving company always pays off for an office relocation of 50 or more employees. The complexity, volume, and risk of damage or productivity loss are too great to organize without specialized support. A certified moving company brings the right resources, certifications, and experience to ensure the move runs smoothly and safely.

For facility managers and office managers, the consideration is often not whether to hire a moving company, but which company to choose. Relevant criteria for that choice:

Accreditations and certifications: look for EPV accreditation (Erkend Projectverhuizer), VCA certification, and ISO 9001 and ISO 14001 for quality and environment
Experience with comparable assignments: a moving company with demonstrable experience in your sector provides greater certainty
Sustainability profile: for organizations that need to submit CSRD reporting, a partner with low-emission transport and circular services is a strategic choice
Turnkey approach: a party that coordinates everything from planning to aftercare saves a great deal of internal time and capacity
References and track record: ask for comparable projects and clients

We work as a corporate relocation partner for organizations such as UWV and Shell, combining more than 100 years of experience with modern sustainable services, including electric transport and support with CSRD reporting. This makes us a reliable choice for organizations that prioritize quality and peace of mind.

How do you request a reliable quote for an office relocation?

You request a reliable quote for an office relocation by inviting at least two to three certified moving companies for an on-site survey. Only a quote based on a physical inventory provides a realistic and complete picture of the costs. Quotes drawn up solely on the basis of a phone call or form always lack detail.

Follow these steps for a thorough quote request:

Create an inventory list: note what needs to be moved, what will be temporarily stored, and what will be disposed of
Document both locations: floor plans, accessibility, lifts, parking space, and any restrictions
Determine the desired moving date and lead time: this affects both planning and price
Specify which services you need: transport only, or also disassembly, assembly, IT support, and handyman services
Request an itemized quote: a quote with clearly listed items is much easier to compare than a total price without breakdown
Check certifications: ask about EPV accreditation, VCA, and ISO certifications as quality assurance

When comparing quotes, don’t focus on price alone. A cheaper provider without the right certifications or without experience in large office relocations can ultimately prove more expensive due to damage, delays, or poor coordination. Choose a partner that provides complete peace of mind and demonstrably has the expertise to professionally manage a relocation of this scale.

Veelgestelde vragen

Hoe lang duurt een kantoorverhuizing van 50+ medewerkers gemiddeld?

Een kantoorverhuizing van 50 of meer medewerkers duurt gemiddeld twee tot vijf verhuisdagen, afhankelijk van het volume aan inventaris, de afstand en de complexiteit van de locaties. Daar bovenop komt een voorbereidingsperiode van vier tot acht weken voor planning, inventarisatie en coördinatie. Wie de verhuizing in het weekend of buiten kantooruren plant om productieverlies te minimaliseren, moet rekening houden met een iets langere totale doorlooptijd.

Wat is het verschil tussen een EPV-erkend verhuisbedrijf en een regulier transportbedrijf?

Een EPV-erkend verhuisbedrijf (Erkend Projectverhuizer) heeft aantoonbare expertise in het professioneel verhuizen van kantoren en voldoet aan strikte kwaliteits- en veiligheidsnormen, waaronder VCA-certificering en ervaring met complexe zakelijke verhuisprojecten. Een regulier transportbedrijf is doorgaans niet gespecialiseerd in demontage, montage, IT-begeleiding of verhuisregie, wat bij een kantoorverhuizing van deze omvang grote risico’s met zich meebrengt. Kies altijd voor een EPV-erkende partij om schade, vertraging en aansprakelijkheidsproblemen te voorkomen.

Kunnen medewerkers gewoon doorwerken tijdens de kantoorverhuizing?

Dat hangt sterk af van de planning en de aanpak van de verhuizing. Bij een gefaseerde verhuizing waarbij afdeling voor afdeling wordt verplaatst, kunnen sommige medewerkers gedeeltelijk doorwerken, maar volledige operationaliteit is tijdens de verhuisdagen zelf vrijwel nooit mogelijk. Het is verstandig om thuiswerken of tijdelijke werkplekken te regelen voor de verhuisperiode en dit vooraf duidelijk te communiceren naar alle medewerkers.

Hoe ga ik om met overtollig meubilair dat niet mee kan naar de nieuwe locatie?

Overtollig meubilair kan worden afgevoerd, verkocht, gedoneerd of circulair hergebruikt via een gespecialiseerde partner. Circulaire verwerking is steeds vaker de voorkeurskeuze voor organisaties die CSRD-rapportage moeten aanleveren, omdat het bijdraagt aan aantoonbare duurzaamheidsdoelstellingen. Inventariseer ruim van tevoren welk meubilair niet meegaat, zodat je tijdig een passende oplossing kunt regelen en onverwachte afvoerkosten op het laatste moment vermijdt.

Wat moet ik regelen voor de IT-infrastructuur bij een kantoorverhuizing?

Voor de IT-infrastructuur is het essentieel om ruim van tevoren een gedetailleerd plan op te stellen voor het demonteren, transporteren en opnieuw aansluiten van servers, werkstations, netwerkapparatuur en telefoonsystemen. Schakel hiervoor bij voorkeur een verhuisbedrijf in dat samenwerkt met of beschikt over IT-specialisten, zodat de herconfiguratie van het netwerk en de bekabeling op de nieuwe locatie direct na aankomst kan beginnen. Zorg ook voor een gedegen back-up van alle kritieke data voordat de verhuizing van start gaat.

Is het verstandig om de kantoorverhuizing in fasen uit te voeren in plaats van alles tegelijk?

Een gefaseerde aanpak kan voordelen bieden voor grotere organisaties waarbij continuïteit van bedrijfsprocessen cruciaal is, maar brengt ook hogere kosten met zich mee doordat het verhuisbedrijf meerdere keren moet worden ingezet. De keuze hangt af van de bedrijfsactiviteiten, de beschikbaarheid van de nieuwe locatie en de mate waarin medewerkers op afstand kunnen werken. Bespreek dit expliciet met je verhuispartner tijdens de offertefase, zodat beide scenario’s worden doorgerekend en je een weloverwogen keuze kunt maken.

Welke veelgemaakte fouten moet ik absoluut vermijden bij het plannen van een kantoorverhuizing?

De meest gemaakte fouten zijn: te laat beginnen met plannen (start minimaal drie maanden van tevoren), geen buffer reserveren voor onvoorziene kosten, offertes vergelijken op prijs alleen zonder naar certificeringen en ervaring te kijken, en de interne communicatie naar medewerkers verwaarlozen. Ook het onderschatten van de IT-migratie en het niet vooraf inventariseren van wat er met overtollig meubilair moet gebeuren, zorgt regelmatig voor kostbare vertragingen en extra uitgaven aan het einde van het project.

What is a realistic budget for an office relocation of 50+ employees?